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DECEMBER 2018 MAYOR'S REPORT 

Sewer Reline Project – Cheryl Elliott of USDA; Phillip Wilson of McClure & Associates Engineering; Jim Willis of Willis Bros. Construction; Mike Binder, Wastewater Superintendent; City Clerk Bobbie Jacques; and I met on Monday, November 19th to discuss the change orders for the finalization of the sewer reline project. After the meeting, Cheryl, Phillip, Jim and Mike took a tour of the project. More discussion was held on the replacement of the 2” waterlines only on the back 9 of the golf course. When I delivered McClure’s check on Wednesday, November 28th on my way to take sewer sample to CoMO, I talked to Philip and he indicated that his plan was to work into the change order a request to do a “drone” as built map/plan after the golf course waterlines are replaced. On Thursday, November 29th, we received an email from Brian Fifer of McClure Engineering with Amendment 4 and two versions of the change orders. Bobbie and I had discussed and agreed that Change Order No. 3B draft is the most acceptable due to it including the installation of 166 irrigation sprinkler heads in the amount of $8,300.00. Discussion was held during a special board meeting held on Monday, December 3rd regarding the new change order #3B that would amend change order #2 which was the one that was voted on and approved at the November 13th meeting. With the approval, Jim and Tom Willis indicated that work on the back 9 of the golf course would begin as soon as they have gotten locates and equipment moved in to the location. The project started on Thursday, December 6th. Due to the fact that we just had a meeting with the engineers and contractor on Monday, December 3rd, Brian Fifer was not at this month’s meeting. Mike Binder and Jim Willis will be coordinating the golf course waterline replacement project and are very confident that it will not be as much of an invasive project as previously thought.
 
Mike continues to take weekly sewer samples on Wednesday as per DNR regulations due to the fact that we are discharging into the creek. Mike goes to Edina and I go to CoMO with the samples. Mike has enrolled Greg Tuggle in wastewater classes to begin on January 9th in Macon and they are two days a week for 6 weeks with testing on the final day of class. Mike had a DNR water and distribution inspection scheduled for Thursday, December 6th and it was cancelled and rescheduled for Friday, December 14th. The inspections are held every two years and the City of La Plata had no significant violations noted.
 
On November 15th, Kiley and Greg assisted Butch Ferry of the La Plata Special Road District with the replacement of a culvert tube south of La Plata near the Tom Mohan residence.  For many years, the City of La Plata and the La Plata Special Road District have traded work due to restrictions of equipment that each agency has available and it has been beneficial to both parties.
 
Also on November 15th, K+S Services, Inc. of Oklahoma were in town to do dielectric, boom, etc. test on the two city electric bucket trucks. All components tested were determined to be operating properly. These safety tests are not only required but for the safety of our employees.
 
Due to the winter storm over the Thanksgiving weekend, the final yard waste pickup that was to be held on Tuesday, November 27th, was delayed until Tuesday and Wednesday, December 4th and 5th.   The free service will resume on April 30, 2019. 
 
Kiley, Greg, and Jake pushed snow on Sunday, November 25th and kept up with the snow fall. Kiley said that they had issues with one of the snowblades and that the 1996 Chevrolet street department pickup truck needs to be replaced due to age. If we receive grant funds for streets and drainage, we would have street tax funds available for equipment. I called Lou Ann Rongey with USDA to ask about a grant/low interest loan for a new pickup for the street department and get them on a two year trade in schedule like the police, electric, and water departments. On Friday, December 14th, I met with Lou Ann Rongey and Cheryl Elliott of USDA regarding the application process for a 55 percent grant and 45 percent low interest loan towards the purchase of a new pick up for the street department. Cheryl brought by the application for me to sign on Wednesday, December 19th and it was completed and mailed back to her office on Thursday. The grant/low interest loan is being applied for through the La Plata Community Betterment. Kiley and Greg came in on Friday, December 7th with some pictures of used dump trucks. They said there are some issues with the current 1989 dump truck that and they are looking for a possible replacement unit. 
 
BUILDING PERMITS: No building permits were issued during the past month.
 
City Reservoir campsite update: David Ausmus of the Industrial Development Authority came to discuss the La Plata City Reservoir project on Thursday, December 20th. Bobbie gave him copies of all the invoices for the project and he stated that we should be receiving a check within the next couple weeks. While in town, he also visited with Librarian Karen Bugh and Board President Judy Ross regarding a request for a remodeling project.
 
LMI SURVEYS: On Thursday, November 29th, Samantha contacted me and let me know that we were LMI qualified and that Director Cindy Hultz would be contacting us regarding the application process. The Board of Alderman approved the engineering for the project at the August 14th, 2018 meeting. Aaron McVicker of McClure & Associates was in town on Monday, December 17th to research our areas of need regarding the streets and drainage around the city square and adjoining areas. The state of Missouri has been awarded up to $100 million dollars in grant monies as a result of the storm disasters of 2015, 2016, and 2017. I am excited about the tremendous response of the community and the fact that this LMI will be good for four years instead of only two for future grant applications. The 2nd round of CDBG grant applications were due October 1st but  because of the delay in the LMI qualification, we missed out on two rounds of grant applications. As soon as the engineering phase is completed, MTRCG can proceed with the necessary paperwork.
 
Police Chief Jason Bunch submitted a “Crime Summary Report “for the month of November.
 
Calvert’s were in town on Tuesday, December 4th to inspect the two electric trucks and found some minor issues. Cory will be setting up an appointment to take one of the trucks to the Brunswick location and when they are done with that truck they will pick it up and leave the other one. The big bucket truck has a hydraulic leak in the control value and the digger truck needs the winch brake replaced as well as new brakes.
Fire Chief Bob Couch reports that they will resume the fire hydrant testing in the Spring and they have approximately 40 of the 110 remaining to complete. After the completion of the hydrant testing, Mike will evaluate the most important issues to begin working on repairs/replacement.
Due to the winter storm and for the safety of their employees, Advanced Disposal delayed Monday, November 26th trash pickup until Tuesday, November 27th.
 
MTRCG Solid Waste Management grant application  --- Bobbie completed the $15,000 grant application for new playground equipment for the La Plata Reservoir that was due by Friday, December 14th. I hand delivered the application to MTRCG office in Perry, MO on Wednesday, December 12th.
 
 “Use Tax” issue  ---- I called Stuart Haynes of MML on Friday, December 7th in regards to placing the issue back on the April 2nd ballot – the issue was defeated by 31 votes in November. Stuart suggested that we might want to wait due to the fact that MML will be lobbying to get the ballot wording changed as well as trying to get assistance for municipalities that haven’t been successful in passing the ballot issue. Based on my conversation with MML, it appears that within the next year there may be some positive changes that will assist the city in passing the use tax issue. Therefore, I recommended that we keep watching for MML updates before placing the issue back on the ballot. 
 
City Hall was closed on Thursday and Friday, November 22nd and 23rd in observance of the Thanksgiving holiday and on Christmas Eve, Christmas Day, and New Year’s Day. 
 
The sewer connection issue behind the La Plata Public Library will be addressed next spring.
 
The electric department did a project for BP Amoco during the past month and we were reimbursed for the materials, equipment rental, and our employees’ salaries. BP Amoco has once again approached Cory about wanting a primary line run across to their main building and shed by the tower. On November 8, 2016, the Board of Alderman made and approved a motion for the installation of the primary line requested by BP Amoco at an estimated cost between $1,800 and $2,000 with an easement being provided. Cory stated that BP has changed the location where they are wanting the primary line to be installed and an easement won’t be necessary. The cost will probably be only ½ of the 2016 estimate and at the current time, we aren’t receiving any electrical revenue from the office building location so this would be added revenue for the City. Based on the fact that the issue has already been voted on and approved, I authorized Cory to finalize his negotiations with BP Amoco for the primary line installation and to keep me updated. 
 
Officer Mark Henderson has reported that the DARE program will begin at the La Plata R-II School District on Friday, January 18th, 2019.  The program will focus on the 5th grade class for the remainder of the school year and the plan is to expand the DARE program to more age levels during the 2020-2021 school year. The program will last for ten weeks and there are two sections of 5th graders. Bobbie met with Mark on Wednesday, November 29th regarding information needed for a $1,000 Wal-Mart grant for the DARE program. Mark also had a meeting with Elementary Principal Lisa Coy on Tuesday, December 4th to discuss the program. On Wednesday, December 19th, we received an official notice from Walmart that we have been awarded a $1,000.00 facility grant from the local Kirksville #189 Walmart.
                
Cassie Rodriquez, Amy Morris, & Nicole O’Haver, leaders for Girl Scout Troup #9184, were the organizers of the “Christmas in the Park” event for this year and the girls did the project for their Silver Award. Decorating began after Thanksgiving and the park looked very festive. They also collected coats, hats, and gloves for the La Plata Christian Ministries on December 15th when Santa was in town. The girls also served hot chocolate and cookies while people enjoyed the decorations.
 
Police Chief Jason Bunch applied for five (5) M16 A1 rifles for the La Plata Police Department from the Missouri State Agency of Surplus Property and the City was awarded four (4) rifles. Officer Holt Landorf attended training in Jefferson City on Tuesday, December 4th and picked the guns up and took the $200 check for the processing fee.
 
John Gillum & Associates were in the office during December gathering documents for the 2017-2018 audit and hopefully the audit report will be available for the February 2019 board meeting.
 
Beginning the first of the year, a monthly safety meeting which will feature a short video provided to us by MRSWCIT (Missouri Rural Services Workers’ Compensation Insurance Trust). During those meetings one safety topic will be discussed each month with the employees. 
 
The filing dates for the two positions for Ward I and Ward II (Ron Robinson and Dennis Jones) are Tuesday, December 11th, 2018 through Tuesday, January 15th, 2019. Filings will be from 8 a.m. to 4 p.m., Monday thru Friday with the exception of posted holidays. As of this date, incumbents Robinson and Jones have refiled as well as Alvin Peavler for Ward I.
 
City Clerk Bobbie Jacques and Alderwoman Susan Walker, attended a Northeast Area Training meeting held in Kirksville on Friday, December 14th. The training included representatives from the State Office of Administration regarding Statewide Contracts, Cooperative Procurement & Missouri BUYS; MML regarding Ethics & MML Services; and State Attorney General’s Office regarding The Sunshine Law.
 
The United States flag in the La Plata City Park is being flown at half- staff until December 31st in honor of the former 41st President of the United States, George H. W. Bush, who passed away on November 30th. President Trump designated that December 5th, 2018 be a National Day of Mourning throughout the United States in honor of former President Bush. 
 
The next meeting of the La Plata Board of Alderman will be held at 6:00 p.m. on Tuesday, January 8th, 2019.  All meetings are open to the public and we urge anyone wishing to discuss a specific subject or concern to contact City Clerk Bobbie Jacques at least 24 hours prior to the meeting in order to be placed on the agenda. 
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